Health and Welfare Enrollment

To enroll in or make changes to your health and welfare benefits, you will use the online enrollment tool EasyEnroll.  You may access the system as often as you like throughout your enrollment period, which is a 30-calendar day window from your date of hire or Qualified Life Event.

Tip: Health Advocate, the nation’s leading independent healthcare advocacy and assistance company, is available to assist you with making your benefits choices. Health Advocate services are available to GW employees and their families at no cost.

The EasyEnroll Instructions below can also be downloaded. 

Enrollment Instructions for Active Faculty and Staff:

Once you have reviewed the Benefits Guide and finalized your benefits choices, you may access the EasyEnroll online enrollment system and submit your elections by following the steps below.

If you are adding a new dependent* or beneficiary, please be sure to have his or her Social Security number, date of birth and address available to complete the enrollment process. You will also need to submit supporting documentation within 30 calendar days of your date of hire in order for your dependent(s) to be added to your health and welfare benefits.  

Step 1: Visit EasyEnroll at

Step 2: EasyEnroll has single sign-on capability.  If you are logged in to a GW-provided computer with your NetID and password, you will automatically be directed into the EasyEnroll site.  If you are logging in from a personal computer, you will be prompted to enter your NetID and password. You will subsequently enter the EasyEnroll system.

Step 3: Once you gained access to the system, select the "Click Here" button.

Step 4: You will be directed to select the Qualified Life Event that best describes the reason you are entering the online enrollment system.  If you are a newly-hired employee enrolling for the first time, please select "Newly Eligible."

Step 5: Follow the prompts to make your benefit elections.

Step 6: Enter your life insurance beneficiary information.

Step 7: Once you have submitted all changes, save a copy of your confirmation statement.

*Supporting Documentation

If you are adding a new dependent to your coverage, please submit supporting documentation with to GW Benefits within 30 days from your date of hire via email to [email protected] or fax to (571) 553-8385. Examples of supporting documentation are provided below based on dependent being added:

Note: If you are making a benefit change following a Qualified Life Event, you must also provide documentation supporting this event within 30 calendar days from the date of the life event. Please see the Qualifed Life Events page on the Benefits website.

Coverage Effective Dates

For most benefits, coverage begins on the first day of the month following your date of hire**; however, if your date of hire is coincident with the first day of the month, your coverage will take effect on your date of hire.

Mid-year changes to benefits due to Qualified Life Events are effective on the first day of the month following the employee’s completion of online enrollment and GW Benefits’ receipt of all supporting documentation within 30 calendar days of the life event.

For birth, adoption or placement for adoption life events: If you enroll a new child within 60 calendar days of the birth, adoption or placement for adoption, then the child’s coverage will be retroactive back to the birth, adoption or placement for adoption. If you enroll a child after 60 calendar days, then coverage will begin on the first day of the month following the university’s receipt of enrollment.

**Or new benefits eligibility date, if you are an existing employee transitioning from a non-benefits eligible to a benefits eligible position.

Manage Your Benefits Throughout The Year

EasyEnroll does more than capture your new hire benefits choices. You can use EasyEnroll to find information on managing your benefits throughout the year.

You can also find benefit summaries and costs, vendor contact information, Summary Plan Descriptions and more on our website. To speak with a benefits associate, please call (888) 4GWUBEN (449-8236).

Remember: You will not be able to make changes to your benefits or covered dependents at any time during the year until the annual Open Enrollment period, unless you experience a Qualified Life Event.