Health and Welfare Enrollment

To enroll in or make changes to your health and welfare benefits, you will use the online enrollment tool EasyEnroll. You may access EasyEnroll at as often as you like throughout your enrollment period, which is a 30-calendar day window from your date of hire or Qualified Life Event.

Tip: Health Advocate, the nation’s leading independent healthcare advocacy and assistance company, is available to assist you with making your benefits choices. Health Advocate services are available to GW employees and their families at no cost.


Enrollment Instructions for Active Faculty and Staff:

Once you have reviewed the Benefits Guide and finalized your benefits choices, you may access the EasyEnroll online enrollment system and submit your elections by following the steps below. If you are adding a new dependent* or beneficiary, please be sure to have his or her Social Security number, date of birth and address available to complete the enrollment process. GW’s Enrollment ID is 96752.

Step 1: Visit EasyEnroll at

Step 2: You will be prompted to enter your username. If you are a new hire, your initial username is your EID (GWid without the “G”).

Step 3: You will then be required to enter your password. If you are a new hire, your initial password is the last four digits of your Social Security number (or the last four digits of your GWid, if you do not have a Social Security number). If you need assistance with retrieving your password, please contact the Benefits Call Center at (888) 4GWUBEN (449-8236). 

Note: New hires accessing the system for the first time using their initial GW-provided username and password will be prompted to create a new username and set a unique password. Please take note of your new login credentials, as you will use this information to access the EasyEnroll system going forward.

Step 4: You may encounter a multi-factor authentication process, an additional layer of security that helps protect your information. You will be asked for your consent to be contacted with a temporary code (via email, phone or text), which you will subsequently use to access the EasyEnroll system. 

Note: New hires accessing the system for the first time will not encounter the multi-factor authentication process until the next time they try to log in to EasyEnroll.

Step 5: Once you have entered EasyEnroll, select the “Click Here to Enroll Now” button.

Step 6: Select the Qualified Life Event that best describes the reason that you are entering the online enrollment system.

Step 7: Follow the prompts to make your benefit elections.

Step 8: Enter your life insurance beneficiary information.

Step 9: Once you have submitted all changes, save a copy of your confirmation statement.

The EasyEnroll Instructions (PDF) can also be downloaded. GW’s Enrollment ID is 96752. Please use this number if you encounter a screen that asks for a Portal or Enrollment ID to continue with enrollment.


*Supporting Documentation

If you are adding a new dependent to your coverage, please submit supporting documentation to GW Benefits via email at [email protected] or fax at (571) 553-8385. Examples of supporting documentation are provided below based on dependent being added:

Note: If you are making a benefit change following a Qualified Life Event, you must also provide documentation supporting this event.


Coverage Effective Dates

For most benefits, coverage begins on the first day of the month following your date of hire**; however, if your date of hire is coincident with the first day of the month, your coverage will take effect on your date of hire.

Mid-year changes to benefits due to Qualified Life Events are effective on the first day of the month following the employee’s completion of online enrollment and GW Benefits’ receipt of all supporting documentation within 30 calendar days of the life event.

For birth, adoption or placement for adoption life events: If you enroll a new child within 60 calendar days of the birth, adoption or placement for adoption, then the child’s coverage will be retroactive back to the birth, adoption or placement for adoption. If you enroll a child after 60 calendar days, then coverage will begin on the first day of the month following the university’s receipt of enrollment.

**Or new benefits eligibility date, if you are an existing employee transitioning from a non-benefits eligible to a benefits eligible position.


Manage Your Benefits Throughout The Year

EasyEnroll does more than capture your new hire benefits choices. You can use EasyEnroll to find information on managing your benefits throughout the year.

You can also find benefit summaries and costs, vendor contact information, Summary Plan Descriptions and more on our website. To speak with a benefits associate, please call (888) 4GWUBEN (449-8236).

Remember: You will not be able to make changes to your benefits or covered dependents at any time during the year until the annual Open Enrollment period, unless you experience a Qualified Life Event.