Pandemic Time FAQs


The university’s Time-Off policy is being augmented specifically for the COVID-19 situation. 

To support our staff and their loved ones, a new paid time off option, Pandemic Time (PND), is available effective March 16, 2020 and can be submitted in Kronos (

This new PND time replaces the previously announced option of using sick time in advance of accrual. 

Please note that the University reserves the right to recoup this time off from the final paycheck of staff who terminate shortly after using Pandemic Time.

The following eligible situations qualify for the use of pandemic time:

  • Self-isolation or quarantine, even if they are not sick, when it is required or recommended by a public health authority or health care provider
  • Obtaining a personal diagnosis or caring for one’s own COVID-19 exposure or symptoms
  • Assisting a family member* who is self-quarantined because of a COVID-19 diagnosis or is experiencing symptoms of COVID-19 and needs to obtain medical diagnosis or care
  • Caring for a family member who is not sick but needs care due to COVID-19 related closures of schools or daycare.

* A family member is defined in accordance with the Time Off and Leave policy:

  • A person related by blood, legal custody or marriage;
  • A foster child or child who lives with the employee and for whom the employee permanently assumes and discharges parental responsibility;
  • A person with whom the employee shares or has shared, within the last year, a mutual residence and with whom the employee maintains a committed relationship.

The enhancement provides additional paid time-off hours (PND) for staff as follows:

  • Full time benefits-eligible staff - 80 hours
  • Part time benefits-eligible staff - 40 hours
  • Hourly wage/temp workers - 20 hours
    • GW temp agency employees who are in an active status may request PND for days they are scheduled to work but unable to do so as a result of the COVID-19 situations noted above
  • PND time does not apply to student workers.

Time Off Tools and Resources

Your Time Away 

GW values the time you invest at the university, and we also recognize the importance of taking time away from work to rest and recharge, or attend to your health and family obligations. 

Time Off and Leave Guide

To learn more about our Paid Time Off and Leave Programs, please visit The Time Off and Leave Guide. In this document you can explore our policies, accruals, annual and sick time, holidays, FMLA and more.


Faculty can contact the Faculty Affairs office for additional paid time off options.  


Medical Residents can refer to the Resident Manual for additional paid time off options.


A list of unversity holidays an be found in the Employee Handbook on the Human Resources website.

Submitting Time Off Requests

All eligible employees* use Kronos to request and manage their paid time off. 

*GW Police Department employees covered by a Collective Bargaining Agreement and medical residents will continue to use their current time off tracking systems.

Kronos Micro-Video Tutorials and Quick Reference Guides

Please select the role that best describes how you will use time off tracking in Kronos.  After selecting your role, you will be presented with micro-video tutorials and quick reference guides to help you navigate Kronos.

You may also reach out to [email protected] for any questions related to time off tracking in Kronos.

Employee - no direct reports

Manager and/or Timekeeper