Annual Open Enrollment

2019 Open Enrollment banner

Open Enrollment for 2019 begins on October 8, 2018, and closes at 8 p.m. (ET) on October 26, 2018. Open Enrollment is your annual opportunity to review, enroll in or make changes to your medical, dental, vision, life and disability benefits, as well as flexible spending and health savings accounts, and to add or drop coverage for eligible dependents. Most benefit elections or changes made during Open Enrollment are effective January 1, 2019.

Before selecting your coverage for 2019, take the time to review your benefits options in the 2019 Open Enrollment Guide, peruse our website or attend an Open Enrollment Fair, where representatives from all benefits plans will be available to answer your questions.

Benefit elections and changes cannot be made outside of the three-week Open Enrollment period, unless you experience a Qualified Life Event (QLE), such as a change in marital status, the birth or adoption of a child, a change in your spouse’s work status or coverage, etc.

Note: Open Enrollment information specific to retiree, Long-Term Disability (LTD) and COBRA participants may be found towards the bottom of the page.

Enroll now for Open Enrollment 2019

 

Reminders:

  • If you wish to participate in a Health Care or Dependent Day Care Flexible Spending Account (FSA), you must re-enroll every year. You may elect up to $2,650 for the Health Care FSA and $5,000 (per household) for the Dependent Day Care FSA.
  • If you do not plan to participate in an FSA and do not need to make any changes to your benefits for 2019, you do not need to take any action. Your existing coverage options will roll over into the next year, and your premiums will automatically adjust.
  • If you are adding a dependent to your coverage, all supporting documentation must be submitted to GW Benefits by Friday, November 2, 2018. Please submit your supporting documentation via email at [email protected] or fax at (571) 553-8385.
  • If you make an optional life insurance election that requires proof of good health – often referred to as evidence of insurability (EOI) – you must complete your EOI by December 31, 2018. Please read the instructions for submitting your EOI online (PDF). If you prefer, you may complete the paper EOI application* (PDF).
  • You may access the online enrollment system, EasyEnroll, at go.gwu.edu/openenrollment as often as you like throughout the Open Enrollment period. The elections on file as of the enrollment deadline on October 26, 2018, will be your final coverage for 2019. Please read the instructions to use EasyEnroll.  

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Explore 2019 Benefits

GW is pleased to introduce new benefits options and adjustments to existing plans for the 2019 calendar year. Please take the time to review the resources below to understand potential impacts to your benefits in 2019, as well as detailed plan information, rates and tools to simplify your decision-making process.

Messages

Resources

  • 2019 Medical Comparison Chart (PDF) provides comparisons of both available plan options - GW HSP and GW PPO - to help simplify the process of choosing the plan that is most approproate for you and your family. 
  • Additional information detailing both plans is provided below:
    • 2019 Summaries of Benefits and Coverage (SBCs):
    • 2019 Plan Summaries:
      • GW HSP (PDF coming soon!)
      • GW PPO (PDF coming soon!)
  • 2019 Prescription Drug Benefits (PDF) provides a list of preferred prescription options that you can ask your doctor to consider prescribing, when medically appropriate. 

 

Open Enrollment Events

Benefits Information Sessions

Your first stop: the Benefits Information Sessions. Get an in-depth look at your 2019 benefits, and present your questions directly to the GW Benefits team. Session dates, times and locations are provided below.

Click here to view the Benefits Information Session slides.

Foggy Bottom Campus
September 27, 2018
12:30 p.m. - 1:30 p.m.
Betts Theater

Virginia Science & Technology Campus
September 18, 2018
12:30 p.m. - 1:30 p.m.
Enterprise Hall 175

Virtual Session (WebEx)
October 3, 2018
12:30 p.m. - 1:30 p.m.
WebEx link: https://gwu.webex.com/gwu/j.php?MTID=me44b72e4f68af70f79861a124ed096c6
Audio connection: +1-855-282-6330 US TOLL FREE

 

Open Enrollment Fairs

Stop by an Open Enrollment Fair to speak directly with GW’s benefit plan vendors, receive assistance with the enrollment process and get a free flu shot.* Fair dates, times and locations are provided below.

Foggy Bottom Campus
October 10, 2018
10 a.m. - 3 p.m.
Marvin Center, Grand Ballroom

October 24, 2018
10 a.m. - 3 p.m.
Marvin Center, Grand Ballroom

Virginia Science & Technology Campus
October 17, 2018
10 a.m. - 1 p.m.
Enterprise Hall 175

*Faculty and Staff only. Register for your flu shot at go.gwu.edu/flu. You must present your GW or other health insurance card at the time of appointment. Note: High dose flu shots, generally recommended for those over age 65, will be available at the Open Enrollment Fairs. 

How to Pick A Medical Plan Seminar

Hosted by UnitedHealthcare, these seminars will provide an overview of the university's medical plans, including comparisons and contrasts of the GW PPO and GW HSP, and include a Q&A session. Understand your medical plan options and choose the best plan for you and your family this Open Enrollment season.

Virtual Session (WebEx)
September 26, 2018
12 p.m. - 1 p.m.
WebEx link: https://gwu.webex.com/gwu/j.php?MTID=m778a5a167f01274bc6a6168f64bcd51e
Audio connection: +1-855-282-6330 US TOLL FREE

 

Please Select Your Group

Retirees

The 2019 Open Enrollment period for GW retirees continuing benefits through PayFlex begins on October 8, 2018, and closes at 8 p.m. (ET) on October 26, 2018. Open Enrollment is your annual opportunity to review, enroll in or make changes to your health and welfare benefits and to add or drop coverage for eligible dependents. Most benefit elections or changes made during Open Enrollment are effective January 1, 2019. Please note: GW retiree medical coverage cannot be added; once medical coverage is dropped, it cannot be reinstated.

Before selecting your coverage for 2019, take the time to review your benefits options in the 2019 Retiree Open Enrollment Guide, peruse our website or attend an Open Enrollment Fair, where representatives from all benefits plans will be available to answer your questions.

Benefit elections and changes cannot be made outside of the three-week Open Enrollment period, unless you experience a Qualified Life Event (QLE), such as a change in marital status, the death of a spouse, etc.

 

Reminders:

  • If you do not need to make any changes to your benefits for 2019, you do not need to take any action. Your existing coverage options will roll over into the next year, and your premiums will automatically adjust.
  • If you are adding a dependent to your coverage, all supporting documentation must be submitted to GW Benefits by Friday, November 2, 2018. Please submit your supporting documentation via email at [email protected] or fax at (571) 553-8385.
  • The Open Enrollment period that runs October 8-26, 2018, is only for retirees or dependents continuing benefits through PayFlex. Open Enrollment for retirees and dependents age 65 and older, participating in medical, pharmacy, vision or dental plans through Via Benefits, will be held October 15-December 7, 2018. Please review the Via Benefits Open Enrollment newsletter for a summary of the Open Enrollment process for post-65 retirees continuing coverage through Via Benefits. For more information, please contact Via Benefits at (855) 232-5748 or visit my.viabenefits.com/gw.

 

Explore 2019 Benefits

GW is pleased to introduce new benefits options and adjustments to existing plans for the 2019 calendar year. Please take the time to review the resources below to understand potential impacts to your benefits in 2019, as well as detailed plan information, rates and tools to simplify your decision-making process.

 

Open Enrollment Fairs

Stop by an Open Enrollment Fair to speak directly with GW’s benefit plan vendors, receive assistance with the enrollment process and get a free flu shot.* Fair dates, times and locations are provided below.

Foggy Bottom Campus
October 10, 2018
10 a.m. - 3 p.m.
Marvin Center, Grand Ballroom

October 24, 2018
10 a.m. - 3 p.m.
Marvin Center, Grand Ballroom
 

Virginia Science & Technology Campus
October 17, 2018
10 a.m. - 1 p.m.
Enterprise Hall 175

*Retired Faculty and Staff only. Register for your flu shot at go.gwu.edu/flu. You must present your GW or other health insurance card at the time of appointment. Note: High dose flu shots, generally recommended for those over age 65, will be available at the Open Enrollment Fairs. 

 

Making Benefit Elections or Changes

If you are enrolled in benefits through PayFlex, you will receive an Open Enrollment packet from PayFlex via mail. If you wish to make changes to your benefits for 2019, please complete the enrollment form found in the Open Enrollment packet and mail it to PayFlex at the following address:

PayFlex Systems USA, Inc.
P.O. Box 953374
St. Louis, MO 63195-3374

Please note: Completed enrollment forms must be postmarked no later than October 26, 2018.

 

For questions regarding the enrollment process, premiums or billing, please contact PayFlex at (800) 359-3921 or visit payflex.com

LTD Participants

The 2019 Open Enrollment period for LTD participants continuing benefits through PayFlex begins on October 8, 2018, and closes at 8 p.m. (ET) on October 26, 2018. Open Enrollment is your annual opportunity to review, enroll in or make changes to your health and welfare benefits and to add or drop coverage for eligible dependents. Most benefit elections or changes made during Open Enrollment are effective January 1, 2019.

Before selecting your coverage for 2019, take the time to review your benefits options in the 2019 LTD Open Enrollment Guide, peruse our website or attend an Open Enrollment Fair, where representatives from all benefits plans will be available to answer your questions.

Benefit elections and changes cannot be made outside of the three-week Open Enrollment period, unless you experience a Qualified Life Event (QLE), such as a change in marital status, the birth or adoption of a child, a change in your spouse’s work status or coverage, etc.

 

Reminders:

  • If you do not need to make any changes to your benefits for 2019, you do not need to take any action. Your existing coverage options will roll over into the next year, and your premiums will automatically adjust.
  • If you are adding a dependent to your coverage, all supporting documentation must be submitted to GW Benefits by Friday, November 2, 2018. Please submit your supporting documentation via email at [email protected] or fax at (571) 553-8385.
  • The Open Enrollment period that runs October 8-26, 2018, is only for LTD participants or dependents continuing benefits through PayFlex. Open Enrollment for LTD participants and dependents age 65 and older, participating in medical, pharmacy, vision or dental plans through Via Benefits, will be held October 15-December 7, 2018. For more information, please contact Via Benefits at (855) 232-5748 or visit my.viabenefits.com/gw.

 

Explore 2019 Benefits

GW is pleased to introduce new benefits options and adjustments to existing plans for the 2019 calendar year. Please take the time to review the resources below to understand potential impacts to your benefits in 2019, as well as detailed plan information, rates and tools to simplify your decision-making process.

 

Resources 

 

Open Enrollment Fairs

Stop by an Open Enrollment Fair to speak directly with GW’s benefit plan vendors, receive assistance with the enrollment process and get a free flu shot.* Fair dates, times and locations are provided below.

Foggy Bottom Campus
October 10, 2018
10 a.m. - 3 p.m.
Marvin Center, Grand Ballroom

October 24, 2018
10 a.m. - 3 p.m.
Marvin Center, Grand Ballroom

Virginia Science & Technology Campus
October 17, 2018
10 a.m. - 1 p.m.
Enterprise Hall 175

*Faculty and Staff only. Register for your flu shot at go.gwu.edu/flu. You must present your GW or other health insurance card at the time of appointment. Note: High dose flu shots, generally recommended for those over age 65, will be available at the Open Enrollment Fairs. 

 

Making Benefit Elections or Changes

If you are enrolled in benefits through PayFlex, you will receive an Open Enrollment packet from PayFlex via mail. If you wish to make changes to your benefits for 2019, please complete the enrollment form found in the Open Enrollment packet and mail it to PayFlex at the following address:

PayFlex Systems USA, Inc.
P.O. Box 953374
St. Louis, MO 63195-3374

Please note: Completed enrollment forms must be postmarked no later than October 26, 2018.

 

For questions regarding the enrollment process, premiums or billing, please contact PayFlex at (800) 359-3921 or visit payflex.com

COBRA Participants

The 2019 Open Enrollment period for COBRA participants continuing benefits through PayFlex begins on October 8, 2018, and closes at 8 p.m. (ET) on October 26, 2018. Open Enrollment is your annual opportunity to review, enroll in or make changes to your health and welfare benefits and to add or drop coverage for eligible dependents. Most benefit elections or changes made during Open Enrollment are effective January 1, 2019.

Before selecting your coverage for 2019, take the time to review your benefits options in the 2019 COBRA Open Enrollment Guide and peruse our website.

Benefit elections and changes cannot be made outside of the three-week Open Enrollment period, unless you experience a Qualified Life Event (QLE), such as a change in marital status, the birth or adoption of a child, a change in your spouse’s work status or coverage, etc.

 

Reminders:

  • If you do not need to make any changes to your benefits for 2019, you do not need to take any action. Your existing coverage options will roll over into the next year, and your premiums will automatically adjust.
  • If you are adding a dependent to your coverage, all supporting documentation must be submitted to GW Benefits by Friday, November 2, 2018. Please submit your supporting documentation via email at [email protected] or fax at (571) 553-8385.

 

Explore 2019 Benefits

GW is pleased to introduce new benefits options and adjustments to existing plans for the 2019 calendar year. Please take the time to review the resources below to understand potential impacts to your benefits in 2019, as well as detailed plan information, rates and tools to simplify your decision-making process.

Resources

 

Making Benefit Elections or Changes

If you are enrolled in benefits through PayFlex, you will receive an Open Enrollment packet from PayFlex via mail. If you wish to make changes to your benefits for 2019, please complete the enrollment form found in the Open Enrollment packet and mail it to PayFlex at the following address:

PayFlex Systems USA, Inc.
P.O. Box 953374
St. Louis, MO 63195-3374

Please note: Completed enrollment forms must be postmarked no later than October 26, 2018.